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Version 10.4 โ€ข April 15, 2024

๐Ÿ“– eShare.ai User Manual

The complete guide to modern file sync and collaboration

Welcome to eShare.ai

Your modern self-hosted file sync and collaboration hub designed for teams and enterprises.

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Introduction

eShare.ai is an open-source file sync and share platform built for teams and enterprises that need secure, flexible, and efficient collaboration tools in today's digital workplace.

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Desktop Client

Sync all your files seamlessly across devices with our powerful desktop application.

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Android App

Access your files on the go with our feature-rich Android application.

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iOS App

Enjoy a seamless experience on your iPhone and iPad with our iOS application.

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What's New in eShare.ai

New Feature
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Toggle Hidden Files

Easily show or hide system and hidden files with a single click.

Improvement
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Client 2.3.3+ Required

Update to the latest client for full access to all new features.

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Web UI Overview

Access your files with a modern, intuitive interface designed for productivity. The eShare.ai web interface provides a comprehensive set of tools for file management and collaboration.

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Favorites

Mark important files and folders for quick access.

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Sharing

Easily share files and folders with team members and external users.

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Overflow Menu

Access additional options like Rename, Delete, and Details.

Web UI Dashboard

The eShare.ai modern file browser interface

Web UI Features

File overview with sharing and collaboration features

๐Ÿ”„ Overflow Menu Options

1

Display Details

View complete file information, metadata, and properties

2

Rename Files

Change file names directly from the overflow menu

3

Download

Download files to your local device for offline access

4

Delete

Remove files securely when no longer needed

Overflow Menu

Accessing the file overflow menu with all available options

๐Ÿ“Š File View Modes

View Description
Details View file name, size, creation and modification timestamps
Activity Track history of file edits, shares, and comments
Sharing Manage user and group sharing permissions
Versions Access and restore previous file versions
Activity View

Activity view showing file history and collaborative actions

๐Ÿ“ File Operations

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Rename Files

Click Rename in the Overflow Menu to quickly update file names.

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Download Files

Select Download in the Overflow Menu to save files locally.

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Delete Files

Remove unwanted files by selecting Delete from the Overflow Menu.

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Supported Browsers

chrome
Chrome
edge
Edge
safari
Safari
mozilla
Firefox
more..
All Web

๐Ÿ–ผ๏ธ Upload Profile Picture

Click "Upload new" to select and crop an image for your profile picture. This helps team members identify you in the system.

Profile Picture Upload

Profile picture upload and cropping interface

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Set the Language

To change the language for your user account, simply pick the desired language from the dropdown under Language. The new language will be auto-saved shortly after you select it.

Language Settings

Language selection dropdown in user settings

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Sharing Files with Guest Users

Users can also share files and folders with guest users. To do so, your eShare.ai administrator will need to have installed the Guest application. If itโ€™s already installed, in the User and Groups field of the Sharing panel, type the email address of a user who is not already a user in your eShare.ai installation. You will then see a popup appear with the suffix (guest), as in the screenshot below.

Language Settings Language Settings

After you do that, the content will be shared with the user with all permissions applied, except for the ability to share with other users.

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Updating Shares

To change any of the properties of a share, again, you first need to view the Share tab. From there, you can:

  • Delete a userโ€™s access to a share
  • Change a userโ€™s share permissions
  • Add or remove password protection
  • Set or remove a shareโ€™s expiration date

Password Protecting Files

Itโ€™s also possible to password protect shared files and folders. If you want to do so, then you need to enable this functionality. Specifically, click the checkbox labeled btn:[Password protect] under the "Share Link" section..

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